Why Every Thai Company Should Prioritize AGMs and EGMs

Empty conference room with a long wooden table, brown chairs, a large projection screen, a small television, a laptop, and a phone, with large windows on one side showing trees outside.

Running a company in Thailand involves more than day-to-day operations. Behind the scenes, regulatory compliance plays a crucial role in a company’s long-term success and reputation. One area often overlooked until it’s too late is the proper conduct of shareholder meetings—namely, the Annual General Meeting (AGM) and the Extraordinary General Meeting (EGM).

Whether you're a business owner, company director, or legal representative, understanding these meetings is essential—not just to stay compliant, but to ensure your company’s governance and decision-making are on solid legal ground.

The AGM: A Legal and Strategic Obligation

Thai law requires every limited company to hold an AGM within four months of the fiscal year-end. Missing this deadline could result in fines or further scrutiny from authorities.

But the importance of the AGM goes far beyond avoiding penalties. This is the platform where key decisions are made and formalized:

  • Approval of the audited financial statements

  • Appointment or rotation of directors

  • Matters outlined in the Articles of Association (AoA)

To properly convene an AGM, the Board of Directors must follow strict procedures. This includes sending meeting invitations by registered mail (or hand delivery) at least 7 or 14 days in advance, depending on the agenda, to all eligible shareholders.

Importantly, with evolving technology and new laws, AGMs can now be conducted online (e-meetings)—but only under specific legal conditions.

The EGM: When Urgent or Special Matters Arise

Unlike the annual AGM, an EGM can be held anytime to address special or urgent issues. Common EGM agendas such as:

  • Amending the Articles of Association

  • Approving share transfers or capital increases

  • Making strategic decisions outside the scope of routine business

To hold a valid EGM, at least two shareholders holding 20% or more of total shares must attend. Just like the AGM, the Board must send a formal notice—7 or 14 days in advance, depending on the agenda. This ensures all shareholders are informed and their rights are protected.

Why Professional Support Matters

Organizing AGMs and EGMs might seem administrative—but even small errors can lead to legal risks, disputes, or delays in crucial company decisions. That’s where our legal team steps in.

We offer two tiers of service to match your needs:

📄 Paperwork-Only Package:

  • Draft and send meeting invitations

  • Prepare minutes of the meeting

  • Newspaper announcements (if required)

  • Proxy form and list of attendees

  • Filing with the Department of Business Development (DBD)

🤝 On-Site Meeting Support:

Includes all the above plus:

  • A professional meeting moderator

  • Meeting script preparation

  • Identity verification of attendees

  • Voting supervision

  • On-site lawyer for instant consultation

Stay Compliant, Stay Confident

In a rapidly evolving business and legal landscape, companies cannot afford to treat AGMs and EGMs as box-ticking exercises. These meetings are fundamental to transparency, strategic alignment, and legal compliance.

Let our experienced legal team handle the process—so you can focus on growing your business, not chasing paperwork.

📩 Contact us today to ensure your next AGM or EGM is smooth, compliant, and stress-free